Managing hot desks is challenging without the right tools, leading to missed opportunities and inefficiencies. Coordinating bookings manually or using traditional software is a time-consuming process that easily becomes overwhelming. Wezoo’s hot desk booking software simplifies this process. It’s now possible to instantly sell your hot desks to external customers thanks to the seamless integration with your Property Management System (PMS). In this article, you will discover more about the benefits of integrating our software with your system.
What is hot desk booking software?
Hot desk booking software is a workplace management software solution for operators designed to streamline the reservation process in a coworking space. The software allows venues to efficiently manage their space, provide services to their members and potentially attract professionals, such as business travellers, freelancers and remote workers.
Traditional booking systems vs. modern hot desk software
Traditional booking systems involve manual processes, such as spreadsheets, paper-based schedules, or static digital booking tools. This approach leads to inefficiencies, such as double bookings, missing information and delays in booking updates.
In recent years, we’ve seen a game-changing evolution in Property Management Systems (PMS). These advanced systems have transformed how flexible workspaces operate, becoming the backbone for major coworking chains worldwide. With features like workspace reservations, invoicing, and community engagement, these platforms truly excel at managing members’ needs. However, there’s a gap—while they’re fantastic for members, they don’t offer much to those who aren’t part of the membership but still would love to work flexibly in coworking spaces.
That’s why Wezoo has developed modern hot desk software that integrates seamlessly into these PMS. By utilising our software with a PMS, operators finally have the solution to serve any customer seamlessly.
The purpose of hot desk software
The main purpose of hot desk software is to streamline the management and booking of hot desks for customers anywhere. To do so you need three key ingredients:
- Communicate live-availability of hot desks to customers anywhere;
- Clearly communicate the pricing and the services you offer;
- Make the hot desks instantly bookable and automatically invoiced.
And that’s what you can offer professionals by simply connecting Wezoo’s desk booking app with your PMS. Hereby venues can optimise the use of space, reducing administration and ensuring workstations are used efficiently.
This hot desk software provides real-time desk availability and enables flexible bookings. Users find a desk quickly, while workspace providers maximise occupancy, improve the overall user experience, and reduce operational costs. Optimising the booking process is important because the coworking market is competitive.
The main benefits of a hot desk booking system
Wezoo’s hot desk booking system offers several advantages for businesses seeking to optimise their workspace offering. But what are the key benefits of our software solution? In the following paragraphs, we will delve deeper into five benefits: streamlining the process, enhancing efficiency, saving costs, increasing customer satisfaction, and future-proofing the business.
1. Streamlining workspace management
One of the advantages of our hot desk software is that it streamlines the entire purchasing process. Bookings are fully automated online. Your (hospitality) employees no longer need to use pen and paper, or keep track of bookings in an Excel spreadsheet, to process bookings. There’s no waiting time in the process, which improves the overall user experience. Users book their spot online in advance in just a few steps and start working when they arrive.
2. Enhancing efficiency
Another benefit is enhancing efficiency. Our hot desk booking software provides real-time availability, allowing users to reserve their seats easily. This solution prevents the lack of availability when they arrive at your venue. The system also provides valuable insight into hot desk usage, allowing you to make informed decisions about resource allocation and essential facilities.
3. Saving costs
With modern hot desk software, you also reduce costs. For example, you don’t need extra staff to streamline the manual booking process. These savings are passed on to users, offering them more affordable options, which is important in the highly competitive coworking market. In addition, the software’s accuracy avoids errors, ensuring smoother bookings and further cost efficiencies. With a clear view of hot desk bookings and availability, you identify under-utilised desks and implement strategies to increase usage and reduce costs.
4. Higher customer satisfaction
Business travellers, freelancers, and remote workers often use hot desks. They are looking for flexible desk booking to reserve desks easily and instantly. Ensuring a seamless booking process is key to higher customer satisfaction. Well-organised desk reservations, enabled by modern software, make you look professional and reliable as a host, leaving a positive impression, fostering customer loyalty and encouraging repeat business.
5. Future-proof business
Last, with our advanced reservation system, you future-proof your business operations and stay flexible. For example, you easily scale up as your business expands to a larger venue or multiple locations. Also, you offer new features more easily and adapt to future market changes.
Tip: Discover four coworking trends in our article about the future of coworking.
Your benefits of Wezoo’s hot desk booking software
For the first time in the industry, it’s now possible to instantly sell your hot desks to external customers thanks to the seamless integration with your Property Management System (PMS). Wezoo has already been doing this for meeting rooms in many countries. In the following paragraphs, we’ll delve into the key features of our hot desk management software.
1. Automated selling process
You may wonder: Can Wezoo’s hot desk booking software integrate with my system? We’ve streamlined the automated selling process by supporting custom integrations, ensuring your listings are up and running in just 30 minutes. So you don’t have to worry about selling hot desks yourself through our platform. Currently, we support, among others, OfficeRnD, Nexudus, GoMeddo and Spacebring. If your workspace uses a Property Management System, or is weighing the options, do contact us to explore how we can support your business.
2. No operational burden with self-service bookings
You and your team don’t have to deal with the administration of a hot desk booked by a user; there’s no operational burden. Once a user books a desk, the reservation is seamlessly integrated into your agenda, ensuring a smooth process. You are notified by email when a booking is made, keeping everyone in the loop. The only thing you need to do is give the user a warm welcome. Everything else, from scheduling to payment and invoicing, is handled.
3. Free to use
Our hot desk booking software is free to use. We provide free onboarding for your location and eliminate monthly fees or subscription costs. We do charge a small commission on each successful booking, which we believe is the fairest approach. At Wezoo, you enjoy consistent payouts without credit risk, and we cover all transaction costs. Our automated payment system takes care of all the invoicing.
4. Onboard in less than an hour
Integrating with Wezoo’s hot desk software is a breeze. It is designed to get you up and running in less than an hour.
How can you use Wezoo’s hot desking software?
It’s very simple to use Wezoo’s hot desking software. Just follow the four steps below, and you are ready to start selling hot desks on the Wezoo platform.
- Schedule your initial meeting: The first thing you need to do is schedule your initial meeting. Start by setting up a quick meeting to outline your needs.
- Seamless technical integration: Effortlessly connect your Property Management System (PMS) together with our technical team – as easy as flicking a switch.
- Live: Start servicing customers from all over the world for free.
Maximise the hot desk bookings at your venue with Wezoo now
Hot desk booking software is essential to maximise bookings, reduce costs and enhance customer satisfaction. Wezoo’s hot desk management software offers a seamless, automated solution that integrates effortlessly with your existing systems. You have complete control over your listings, receive consistent and guaranteed payouts, and only pay for successful deals with no hidden fees. Start maximising your hot desk bookings today, and become a host at Wezoo.
Schedule your meeting via the button below, or contact us for more information.
