The way we work is changing constantly. Whereas we used to have a fixed, dedicated workplace, we now often prefer to work flexibly, such as with hot desking. This article will explore the meaning of hot desking and much more. Keep reading to discover how this arrangement can change your working day.
In this article, you will read:
- Hot desking: a definition
- What is the concept of hot desking? How does it work?
- The most common available hot desk facilities
- The pros and cons of hot desking
- Is hot desking right for you?
- Where can you find hot desks?
- Book your day pass for hot desking at Wezoo
Hot desking: a definition
A hot desk is a flexible solution in an office space where professionals don’t have the same desk. Instead, they can choose any available desk when they arrive at the location. This setup is commonly found in coworking spaces to offer a flexible, professional working environment to business travellers, remote workers, and other professionals who are searching for a flexible solution. It can help reduce costs and foster a more dynamic work environment.
Where does the term ‘hot desking’ come from?
You might be wondering where the term ‘hot desking’ comes from. It originates from the naval practice of ‘hot racking’ or ‘hot bunking’, where sailors shared bunks (beds) in shifts. When one sailor finished a shift, another one took over the same bunk, which was still warm, referring to the term ‘hot’. This concept is adapted for coworking spaces, where desks are shared.
Hot desking versus other options
A hot desk is just one of many flexible working options. Other options are private offices, meeting rooms, and dedicated desks. A private office looks like a traditional office environment and provides a personal space for those who need privacy and minimal distractions. Meeting rooms are spaces where people come together to discuss, collaborate, and conduct business. The rooms typically have tables, chairs, and technology, such as video and audio tools. Dedicated desks are reserved for one person and come with personal storage options.
What is the concept of the hot desking model? How does it work?
The concept of hot desking is straightforward: you book a day pass, find your preferred desk, plug in and get to work. Let’s have a closer look at the hot desking system and how it works.
- Reserve your hot desk
Use hot desk booking software like Wezoo to book a hot desk. Select your desired location and book a day pass. - Pack your essentials
Bring your work essentials, such as a laptop and charger, headphones, a notebook, and a mouse and keyboard, in your bag. - Go to the location
Take the train, bus, car, or bike to the venue. Find a suitable hot desk and familiarise yourself with the available amenities. - Set up your equipment
Once you’re at your hot desk, unpack your essentials and connect to the Wi-Fi. You are ready to work. - Take a break
Take a break from working by using the available amenities, such as the shared kitchen or breakout room. - Pack your belongings
At the end of your work session, log off, clean the desk, and you are ready to leave the building.
The most common available hot desk facilities
When you choose a hot desk, you’ll find a variety of amenities at your selected location, designed to make your working experience even better. Here’s a list of the most common facilities:
- High-speed internet: Reliable high-speed internet is essential for productivity, so you can make video calls, upload large files and browse the web seamlessly.
- Unlimited coffee and tea: Many coworking spaces offer unlimited coffee and tea. It keeps you refreshed and saves you time and money.
- Printing services: Whether you need to print documents for a meeting or scan important paperwork, having these services on-site can be a significant time saver.
- Private phone booths: Private phone booths are available for confidential calls or when you need a quiet space.
- Communal areas: In communal areas, you can network, take a break or simply relax. Examples include bathrooms, kitchens, quiet rooms and showers.
- Storing personal items: Secure personal storage options ensure you can leave your belongings safe and secure while you work.
- Parking options: Many coworking spaces offer parking options, making it easier for you to commute and ensuring a hassle-free start to your day.
Do you need more privacy? Book a meeting room at Wezoo to meet with important stakeholders, clients, or colleagues undisturbed.
The pros and cons of hot desking
Hot desks provide many advantages, but they also have some disadvantages. Let’s have a look at both.
The benefits of hot desking
- Perfect for professionals: Hot desking allows you to work from various locations while travelling for business or as a part of an international team. Even when you’re waiting between meetings or flights, you can still work during these gaps.
- Work where and when you want: You can work from various locations, whether it is a busy city centre or a quiet suburb.
- Connect with other professionals: Hot desking creates opportunities to network and explore other companies for potential collaborations.
- Flexible solution: You’re not tied to a long-term fixed lease. Hot desking offers a flexible workplace solution if you need adaptable and short-term workspace arrangements.
- Work close to your clients or projects: Hot desking allows you to choose workspaces close to your clients or project sites.
The cons of hot desking
- No control over your neighbour: You can’t choose who sits next to you, which can be distracting if your neighbour’s work habits don’t align with yours.
- Less privacy: Without a designated desk, personal space is limited, making it harder to have private conversations or focus on sensitive tasks. Booking a meeting room can solve that problem.
Is hot desking right for you?
A hot desk office has become a popular trend, but you might wonder if it’s right for you. To make hot desking work for you, start by thinking about what you need. Consider how the flexibility of hot desking fits with your day-to-day tasks. Do you need to work with sensitive information a lot? Or can you work in a less private space?
Also, reflect on your work habits. If you thrive in a structured environment with familiar surroundings, hot desking might not be the best option for you. On the other hand, if you prefer a flexible work environment because you can’t work from home or at the hotel, hot desking can boost your productivity and creativity.
Where can you find hot desks?
You can find hot desks in coworking spaces in, for example, bustling urban centres and thriving business districts. Are you looking for some inspiration? We have written insights about the best coworking spaces in London and the best coworking spaces in Amsterdam for you. Another option is to find coworking spaces near you with our booking tool.
Book your hot desking day pass at Wezoo
So, in the end, what does hot desking mean? Well, it’s a flexible workspace arrangement where professionals can work, commonly found in coworking spaces. Hot desking offers various amenities and many benefits, such as flexibility, networking opportunities, and increased productivity.
Do you want to book a hot desk that suits your needs? Wezoo is the place to go. Choose your favourite location with ease, and you are ready to work. Don’t wait—always book hot desks easily via Wezoo.
